The U.S. Department of Housing and Urban Development (HUD) gathers information on employees, individuals applying for HUD programs, business partners, contractors and clients. The Privacy Act of 1974 established controls over what personal information is collected by the federal government and how it is used.
The Act grants rights to United States citizens and legal permanent residents. Under the Privacy Act you:
The Act mandates that the Government:
The Privacy Act applies only to records about individuals maintained by agencies in the executive branch of the government. It applies to these records only if they are kept in a “system of records.” A “system of records” is a group of records from which the information was retrieved by an individual’s name, social security number, date of birth or some other personal identifier.
You may request access to the records maintained about you by HUD in person or in writing. You must show proof of identity before HUD can give you your records.
Generally, a document with your photograph (building pass, driver’s license, etc.) is accepted proof of identity. Written requests for access can establish proof of identity by a notarized statement or equivalent.
If you are making a written request, address your letter to:
Privacy Act Officer
Department Of Housing and Urban Development
451 7th St. SW, Room 10139
Washington, DC 20410
Requests for personnel records can be made directly to the Office of Human Resources. The policies, procedures, and guidelines for the implementation of HUD’s Privacy Act Program are contained in Handbook 1325.01, REV-01, Privacy Act Handbook. Also, please see HUD’s Privacy Principles.